Organizational Structure & Membership Policy
In order for a member to be well informed with the Institute’s Organizational Structure & Membership eligibility and benefits, the following are outlined as provided under the By-Laws of the Institute of Electronics Engineers of the Philippines, Incorporated.
I. Membership in IECEP
Admission as Members to the Institute shall be as follows:
1. Honorary Member – Nomination to this grade shall be by invitation, unanimously approved by the Board of Directors, which shall send such invitation sufficiently in advance before the annual convention of the Institute. Nominations to this grade shall be considered valid only when accepted in writing by the nominee. The Secretary General before the members shall read such letter of acceptance publicly during the annual convention of the Institute. Any invitation, which remains unanswered for three months, shall be filed and no further action taken thereon. Not more than two Honorary Members shall be conferred each year.
2. Fellow - Charter Members, Life Members and/or Members may be nominated to this grade upon recommendation of the Membership Development and Chapters Committee to the Board of Directors. The Chairman of the Membership Development and Chapters Committee shall inform the nominees in writing after approval by the Board. A maximum of five (5) may be conferred the grade of Fellow in a year.
3. Charter Member – Charter Members are the founders of the Institute
4. Life Member – This membership is conferred on qualified members based on the recommendation of the Membership Development and Chapters Committee and approval of the Board of Directors and upon payment of the required life membership fee.
5. Member - Any person who successfully passes the Board Examinations for Electronics Engineering automatically becomes a Member of the Institute. Membership to the Institute is formalized simultaneously during the oath taking ceremonies for newly licensed EcE’s.
6. Associate Member – Nominee for this grade shall be required to fill-up an application form to be provided by the Institute. The application has to be approved by the Board of Directors upon the recommendations of the Membership Development and Chapters Committee.
7. Student Member – Nomination to this grade shall be in accordance with and as specified by the duly recognized Student Chapter in the applicant’s own school, college, institute or university, provided the nominee meets the qualifications stated in Section 7 of this Article
8. Institutional Member – Nomination to this membership category shall be by invitation as approved by the majority of the Board of Directors.
II. Duties, Rights and Privileges of Members
Members of the Institute shall comply with the following duties:
To abide by the By-Laws and Code of Ethics of the Institute at all times;
b. Except for Honorary Members and Institutional Members, to attend all regular and special meetings of the Institute. In case of inability to attend, the reason/s therefore shall be communicated to and must reach the office of the Secretary General of the Institute within two (2) days before the scheduled date of the meetings;
c. When elected or appointed to an office, to discharge diligently and faithfully the duties appertaining thereto;
d. To obey all rules and regulations of the Institute;
e. To pay all fees and dues regularly and promptly;
f. To pay in advance subscription to the official publication of the Institute;
g. To conduct themselves at all times in such a manner as to reflect honour and credit on the Institute, and to report to the President or any other officer of the Institute any member who fails to comply therewith;
h. To bring to the immediate attention of the Institute, in writing, any remark made unfavourable to, or action done against the Institute or any of its activities so that the same may be appropriately acted on by the Institute with the least delay;
i. To keep the Secretariat posted on all phases of his/her (member’s) professional activities, such as change of address, accomplishments, promotions and such other data as may be pertinent to the evaluation of his membership standing in the Institute.
Rights and Privileges of Active Members – Active membership in the Institute entitles members to the rights and privileges herein below specified:
a.To attend all general and special meetings, and to actively participate in the deliberations and proceedings of the Institute, except in the case of Honorary and Institutional Members, who may attend such meetings, with the understanding that they may join in the discussions at their option;
b.With the exception of the Honorary, Institutional, Associate and Student Members, to vote in accordance with the By-Laws, provided that in the case of Student Members, their right to vote shall apply only to the election of officers and official proceedings of their respective student chapters;
c. To receive any and all publications of the proceedings of the Institute and such other pertinent papers as may from time to time be published by the Institute;
d.All of the above mentioned rights and privileges automatically cease upon the member’s separation from the Institute, whether temporary or permanent and whether voluntary or otherwise and the same shall not be resumed or availed of again until the member concerned has been readmitted to the Institute.
III. Voting Rights
Each member qualified to vote under these By-Laws and who is of good standing in the Institute is entitled to one vote.
All voting members shall exercise their right to vote in the election of the National Directors as well as on issues being taken up during the annual convention, either in person, if physically present or by the timely return by mail of the duly accomplished ballot inside the accompanying envelope (after the member has duly signed and sealed the outside of said envelope), if unable, for whatever reason, to be present during the election and annual convention.
IV. Dues and Terms of Membership
Annual dues may be paid in one lump sum in advance at the beginning of the calendar year or in quarterly instalments within the first five days of each quarter, provided that, when a member is admitted after the month of November he shall pay the dues corresponding to the one-half of the year only. Members shall endeavour to pay their dues on time.
The Board may establish annual dues for individual and institutional members and specify requirements of membership, if any.
V. Organizational Structure and Membership
The organizational structure of the Institute shall be as follows:
A. National organization composed of the national officers and directors.
A. Four (4) regional organizations comprising of the following:
1. Luzon
2. Metro Manila
3. Visayas
4. Mindanao
B. Local chapters in cities, large municipalities and urban centres and/or provinces with their own chapter officers and directors.
C. Foreign-based chapters in any countries with their own chapter officers and directors.
D. Regional organization is registered with the Securities and Exchange Commission (SEC) with IECEP by-laws incorporated in their by-laws.
E. Regional Electronics Engineering Students Chapter (RESC) and Regional Electronics Technician Student Chapter (RTSC) Organization shall be directly under the regional IECEP chapter organization and shall not be registered with the Securities Exchange Commission (SEC).
F. Regional Electronics Engineering Student Chapter (RESC) and Regional Electronics Technician Student Chapter (RTSC) Organization shall be directly under the regional IECEP organization.
G. The RESC and RTSC shall be composed of college or university based student- chapter’s organizations with at least one faculty adviser who is a licensed electronics engineer and member of IECEP in good standing.
H. The primary directive of RESC and, RTSC is academic and skill excellence.
B.. Membership in the Institute shall be through the local chapters or foreign-based chapters. There shall be no direct individual membership in the national and regional organizations. In case there is no existing chapter in a Member’s domicile, he can join the chapter of his choice nearest his residence or place of work or, for the time being, retain his membership in the national organization until such time when a local chapter shall have been organized in his domicile.
C. The Institute shall be governed and managed by a eleven (11) National Board of Directors.
Five (5) of the eleven (11) National Directors shall be elected at-large every other Annual General Membership Meeting with a term of office of two (2) years from January 1st of the first year to December 31st of the second year; provided, however, that for the purpose of the transition period, eleven (11) National Directors shall be voted upon during the first Annual General Membership Meeting of the Institute, with the first six (6) garnering the highest number of votes to serve for a period of two (2) years, while the next five (5) to serve for a period of one (1) year. A new set of five (5) National Directors shall then be voted upon during the next Annual General Membership Meeting, and so on.
VI. Transfer of Membership
Any member has the right to choose a chapter. However, in case a member will opt to transfer, a formal letter is needed to formally endorse his membership to a chapter of his/her choice.
VII. Place of Meeting
Meetings of the members shall be held at any place designated by the Board. In the absence of any such designation, meetings shall be held at the known address of the accredited chapters.
VIII. Annual Meeting of Members
IECEP shall hold an Annual General Membership Meeting during the last Friday of November of each year, at principal office or place within Philippines to be determined by the Board of Directors. In the Annual General Meeting, the presence of fifty (50) voting members shall constitute a quorum, unless the law requires a higher percentage. Notice of the Annual General Membership Meeting shall be given at least thirty (30) days prior to the meeting and be announced on at least the public/community access channel, and published in a newspaper of general circulation.